A Tip for Ending Complaints

Have you ever wanted to reduce, if not end, unproductive complaints?  One way to do that is to implement a policy that people only complain to those who can do something about the complaint.

Complaints are prevalent in organizations.  People complain about the weather, about their work, about their coworkers, and about their boss(es).  Although some complaints may seem innocuous, complaining contributes to a culture of negativism, lowers morale and satisfaction, gets people upset or angry, and adds to resignation and cynicism.  Complaints act like depressants, particularly when they are expressed to people who really can’t do anything about them.

But some complaints can be productive if they are directed to the right people.  Properly directed complaints can improve processes, products, and customer service.  They can lead to and support change and be a source of innovation.

If you want to increase the number of productive complaints (and reduce the number of unproductive ones), create a policy where you ask people to direct their complaints to someone who can do something about it.  If you are the someone, then listen up.  However, if you aren’t, then let them know immediately they have the wrong person and then either direct them to the right person or ask them to find out who the right person is.  This will reduce the number of complaints you listen to and train people to being accountable for their complaints.

Use A Closure Conversation to Gain Credibility

How do you get credibility when you don’t already have it, particularly when you are new to a group?  One way is to use a closure conversation.  One function of a closure conversation is to acknowledge the facts of a situation.  In this case, it is used to let other people know that you know what they know – that you have no credibility.

Kouzes and Posner, in their book The Leadership Challenge, contend that credibility is the foundation of leadership.  According to them, credibility is a result of doing what you said you would do when you said you would do it.  But this definition creates a problem for anyone who is new to a situation and has no established history of doing what they said they would do when they said they would do it.  What am I suppose to do if I don’t have any credibility with you and yet I need at least some in order for you to listen to what I have to say?

One way to obtain some immediate credibility is to use a closure conversation in which I acknowledge what you already know – that I have no credibility. I could do this by saying something like, “I have something to tell you that you may not believe coming from me since I am new to the group and don’t have any credibility with you.  If I were you, I would probably be skeptical too and so I won’t take it personally if you doubt me. [Then proceed to deliver message.]”.

Making such a statement is both authentic (i.e., I am not pretending I have credibility) and courageous. How many people do you know are willing to admit they have no credibility to a group of people with whom they need credibility?  The result is that people will listen to you, at least for the moment.  Of course, you can only do this once, so you better be sure that what you say is easily and quickly verified.

Effective Workplace Communication Requires Using the Right Conversation

How often have you heard (or made) one of the following complaints (or some variation thereof):

We have a real communication problem here.
They don’t tell us anything, and when they do tell us, it’s not much.
They never give us enough information.

The absence or inadequacy of communication is one of the most frequently voiced complaints in the

Continue reading Effective Workplace Communication Requires Using the Right Conversation

Tiger's Apology

Tiger Wood’s recently addressed the world to apologize for his marital infidelity.  If you watched the apology, you could tell that it was not easy for him.  He was clearly ill at ease, unsure of himself, nervous, and at times, upset.  For someone who values his privacy, this was difficult.

In terms of The Four Conversations,

Continue reading Tiger’s Apology – A Complete Closure Conversation?

The Four Conversations Wins Award

Laurie and I traveled to New York in January to receive the Best Book in Management for 2009 Award from 800 CEO READ.  We met most of the other award winning authors including  Roger Nierenberg, author of Maestro: A Surprising Story about Leading by Listening; Chris Brogan and Julien Smith, authors of Trust Agents: Using

Continue reading The Four Conversations Wins Award

Want More Credibility? Own Up and Apologize

Credibility is essential to being an effective leader.  One of the most powerful ways to build credibility is to own up to something that didn’t work and apologize for it.

When Ed Koch was mayor of New York, he was concerned about the number of accidents resulting from bikers darting in and out of traffic. Determined

Continue reading Want More Credibility? Own Up and Apologize

Obama’s State of the Union: More Closure Needed?

The State of the Union address is an opportunity for the President of the United States to inform the Congress, and the American people, his assessment of the state of the union – good, bad, or ugly.  It is an opportunity to acknowledge accomplishments, recognize people for their service and sacrifices, and, where appropriate, make

Continue reading Obama’s State of the Union: More Closure Needed?

No Response Leads to Resentment

A former student of mine sent me the link to a great blog article posted by Fast Company entitled “2010: The Year of Saying ‘I Got It’ “.  The focus of the article, written by Lynette Chiang,  is how companies, as well as individuals, have gotten into the habit of not responding to inquiries –

Continue reading No Response Leads to Resentment

What the Absence of Accountability Sounds Like

I have been doing some research in preparation for a workshop on personal accountability a colleague and I are doing for MBA’s at the Fisher College.  As I have been getting into it, I am beginning to notice more about what the absence of accountability sounds like when people talk.  Consider the following example.

The other

Continue reading What the Absence of Accountability Sounds Like

Women for Hire Article

Women for Hire recently post an article (Your Conversational Pathway to Success) of ours on their blog.  The article uses an example of a woman who is considering starting to work from home to illustrate the use of the four conversations.  We had a good time working with them and are pleased they published the

Continue reading Women for Hire Article

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Awarded Best Management Book of 2009 by 800 CEO-READ
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